Admin Panel Set Up: Roles, Rate Cards & Currencies

Learn how to set up Roles, Rate Cards and Currencies in your Forecast account

Main Takeaways

 

Roles

Roles are there to classify your team members based on the job that they are assigned to do. In addition to this, Roles are important due to the hourly pay attached to each role. Always be careful when assigning a role to one of your team members! 

The steps below will show you how to create roles via your Admin panel.

 

Step 1: Access Admin Panel

1. admin panel

 

Step 2: Click on Roles

Click on Roles

 

Step 3: Add Roles

When you click to add the role, the column People with role will reflect a zero (0). This means that there are no team members that have been assigned this role yet. Importantly, you can add as many roles as you like. 

Add Roles

 

Step 4: Edit or Delete Roles

You can edit all of your roles, and delete them as well. Bear in mind that once you delete a role, any team members with this role will no longer have an assigned role. 

delete role

 

Please be advised that only ONE role might be assigned to an individual team member at any time.

Rate Cards

Add, remove and edit rate cards. Once you have determined your roles, you will want to move on to specify the rates for those roles.

Rate Cards allow you to assign and set standard billing rates based on the Roles you create such as a Developer. You can create specific Rate Cards that can be associated to a specific Client, Region, and/or Project Type. Rate cards are used for assigning the correct rate for the budget of your projects.


There are two ways of creating a rate card. The first is through Admin Panel, while the second is directly from within a project, which users with Admin and Controller permissions can do.

Step 1: Access the Admin Panel & click on Finance

Access the Admin Panel & Click on Rates

 

Step 2: Under the Rate Card tab click Add Rate Card

Enter a name for your rate card in the empty space and click the plus button when you are ready to proceed.

new card rate

 

 

Step 3: Once you have created the new rate card it will appear in the list.

new client rate card

. Now you can proceed with adding and later editing the specific rates, to their relative roles.

Editing Rate Cards

Step 1: To edit a Rate Card, click on the three dots icon (illustrated below) and select edit.

edit rate card-1

 

Step 2: Then add in the desired Rate per Role. You can choose to set a Default Rate or specific ones to accommodate different roles. You can also assign foreign currencies to your rate cards (we describe how to do this below).

100

 

All values are saved automatically.

Default Rate Cards

Once you have created your Rate Cards, you can set one to Default, this will ensure that all new projects will use this specific rate card.

default card

 

You can also view and edit rate cards from each individual project.

Adding Multiple Currencies for Rate Cards

Forecast gives you the option to add multiple currencies, so you can set billing rates to a specific Client, Region, and/or Project Type.

Step 1: Access the Admin Panel & select Currencies

currencies

 

Step 2: Choose the Foreign Currency

Hover your cursor over the the Currency Column, then click on the dropdown field and chose form a list of foreign currencies, then set the exchange rate and Click Add.

currencie

After you have added the foreign currencies, they will be accessible in the Rate Card section of the Admin Panel (as shown above). You can also edit the exchange rates and rate cards from within individual projects.