Find out how the Budget page in Forecast works and how you can use it to monitor the time planned and spent for your project.
The Project Budget in Forecast is intelligently connected to make your job easier.
There are two views available for the budget, Money and Time. Both show the same thing but from the perspective of either money or number of hours. This article focuses on the time perspective of the Budget page. Read more here about the financial perspective.
- Understand the Layout of the Budget page
- Check out the Chart on the Budget page
- See what is diesplayed in the project totals table and the detailed project tables
Layout - Level of Detail
Choose to track at a holistic or granular view by alternating between the: Month, Week or Day view. As you alternate, the budget chart will adjust the level of granularity selected from the dropdown menu.
Depending on the length of your project, the default view will alternate between the 3 views (day, week or month). For instance, if your project is 4 months long, and has been running for a week, the default view will be Days. As your project progresses, the default view will adjust depending on the level of progression.
Chart: Track Time
Track the hourly budget of your project in the chart where you can compare the planned time (estimates) from you project scope to the actual delievered hours (time registrations) from your team memebers.
Just underneath your Budget Chart are your Project Totals, which displays time information that encompasses your Actual, Planned, Remaining and Forecast time for your project.
Actual = Time registered
Plan = Time estimated on your tasks
Remaining = Remaining time on your tasks
Remaining = Estimate - Actuals
BUT the remaining time on a task can never be negative. If you register more time on a task than estimated, the remaining time will remain zero.
If a task is completed in the workflow (Done) the remaining will automatically be zero.
Forecast = Actual = Remaining
You can use the eye icon to display each of those options.
You can also choose to display the variances in your project time:
Actual Variance to Plan = Actual - Plan = Time registered - Time estimated
Forecast Variance to Plan = Forecast - Plan
Scrolling past project totals are the Project Tables, which display time across your: Actuals, Plan, Remaining, Forecast, Actual Variance to Plan, Forecast Variance to Plan
All tables are expandable and when expanded breakdown the financial information by each:
The tables show you the development of your time budget over time.
Just like in the chart section of the budget, you can choose to group the financial information either by months, weeks or days - depending on the current duration of your project.